New Gadget: PDF Remediator 1.0

The PDF Remediator is a specialized gadget designed to help CMS users identify and fix accessibility issues in PDF files directly within the Omni CMS environment. This tool allows for rapid scanning, automatic tagging, and manual alt-text adjustments without requiring external software for most common tasks.

Adding the Gadget to Your Sidebar

Before you can use the PDF Remediator, you must add it to your personal gadget list.

1. Log in to Modern Campus CMS.
2. Open the Gadgets sidebar by clicking the plug icon in the top right corner of the screen.
3. Click the Gear icon (Gadget Management) at the top of the sidebar.
4. Locate "PDF Remediator" in the list of available gadgets.
5. Check the checkbox to add it to your sidebar menu.
6. Click the Save button. The PDF Remediator will now appear in your slide-out gadget menu.

Getting Started

To begin remediating files, you must first navigate to the location of your PDFs.

1. In the CMS Content view, browse to the folder containing the PDF files you wish to remediate.
2. Open the Gadgets sidebar and click on PDF Remediator.
3. Click the Start Remediation button. The gadget will automatically pull a list of all PDF files in your current folder

The Remediation Workflow

Step 1: Scan for Issues

The first step in any remediation process is to identify existing accessibility gaps. You can scan files individually or in groups.

• Individual Scan: Click the Ellipsis (⋯) menu next to a file and select Scan for Issues.
• Batch Scan: Select multiple files using the checkboxes on the left, then click the Ellipsis (⋯) in the header row and choose Scan Selected.

Once a scan is complete, the Status column will update to show "Passed" (green) or the number of errors found (red)

Step 2: Auto-Tag Document

Critical: If a file is found to have issues, you should run the Auto Tag tool before attempting to add alt text. Alt text cannot be applied to images until the PDF has a proper tag structure.

1. Click the Ellipsis (⋯) menu for the file.
2. Select Auto-Tag Document under the "Remediate" section

Step 3: Edit Image Alt Text

Once tagged, you can provide descriptive text for images within the PDF.

1. Select Edit Image Alt Text from the file's action menu.
2. A preview window will open showing the PDF. The tool will highlight images one by one.
3. Enter the descriptive text in the Alt Text Input field.
4. Use the AI Recommendation button for a suggested description, then review and edit as needed.
5. Click Save & Scan to apply the changes.

Publishing and Advanced Options

Publishing Directly

After fixing accessibility issues, you can publish the updated PDF directly from the gadget without returning to the main CMS file list.

• In the file's action menu, select Publish.
• The gadget tracks the version status; files with "Unpublished Changes" will be highlighted with a yellow badge.

Working Locally (Adobe Acrobat)

If a PDF has complex issues that the gadget cannot resolve (such as advanced table structures or interactive forms), you can download the file to work on it locally.

• Select Download from the action menu.
• The gadget retrieves the version from the Staging server, ensuring you are working on the most recent draft.
• Once fixed in Adobe Acrobat, re-upload the file to the CMS and run a fresh scan to confirm the issues are resolved.